Policies
Rental Equipment Policy & Fee Schedule
This policy outlines the rental terms, conditions, and fees associated with equipment
provided by 1816 Epic Legacy Enterprises™ for catering and event services. All equipment
remains the property of 1816 and must be used responsibly and returned within the agreed
timeframe.
1. Rental Equipment Overview
Available rental items include chafing dishes, sternos, serving utensils, trays, beverage
dispensers, linens, and disposable tableware. All items are sanitized, inspected, and ready
for use prior to delivery.
2. Deposit & Fees
- A refundable equipment deposit of $150 per event is required.
- A flat $25 sanitation fee applies to all rental orders.
- Rental fees begin at $40 per event and vary by equipment type and quantity.
- The deposit will be refunded after items are returned in acceptable condition within 24
hours of delivery.
3. Return Policy
All rental items must be returned to 1816 within 24 hours of delivery or event conclusion.
Late returns may incur an additional $25 daily fee unless prior arrangements are made. If
pickup is required, an additional pickup fee may apply.
4. Responsibility & Replacement
Clients are responsible for the safekeeping and proper use of all rental items during the
event period. Damaged, lost, or unreturned equipment will be billed at full replacement
value according to the schedule below.
Item Replacement Value Notes
Chafing Dish with Frame $45 Includes lid and water pan
Serving Utensil Set $15 Spoons, ladles, or tongs
Linen Tablecloth $25 Varies by color/size
Beverage Dispenser $60 Glass or acrylic
Sterno Warmer $5 Disposable, per use
Serving Tray / Platter $20–$40 Depends on size/material5. Cleaning & Sanitation
A flat $25 sanitation fee covers post-event cleaning and sanitation. Clients are encouraged
to return equipment free of food debris to avoid additional handling charges.
6. Agreement
By signing a catering agreement or accepting rental equipment, the client acknowledges and
agrees to all terms outlined in this policy. 1816 Epic Legacy Enterprises™ reserves the right
to charge for damages, losses, or late returns as necessary.
Client Signature: _____________________________ Date: ____________
1816 Representative: __________________________ Date: ____________
Anchored in Proverbs 18:16 – “Your gift will make room for you and bring you before great
people.”
Catering Agreement
Services Provided
1816 Epic Legacy Enterprises™ (“1816 Catering Experience™”) will provide catering
services as detailed in the approved order summary, including the selected menu package
(Core Feast, Legacy Feast, or Epic Luxe Feast), confirmed entrée and side selections, and
agreed delivery or on-site service arrangements.
Services may include:
- Food preparation and packaging according to selected menu
- Delivery or full-service setup as specified in the order
- Optional staffing, equipment rental, or on-site service upon request
Pricing & Service Add-Ons
All catering orders are priced according to the current 1816 Catering Experience™ Menu
Guide. Additional service and operational fees may apply as follows:
Category Description Standard Rate
Delivery / Travel Fee Applies to Murfreesboro,
Nashville, and surrounding
counties
$1.50–$3.00 per mile
(round trip) or flat $25 local
fee
Setup / Breakdown /
Cleanup Fee
Applies to full-service
events
10–15% of total food cost
or flat $150 minimum
Staffing / Service Charge Servers, attendants, or on-
site chef
$25–$35 per hour, per staff
member
Rental / Equipment Charges Chafing dishes, sternos,
linens, serving ware, or
disposables
Starting at $40 per event
Small Order Surcharge Orders serving fewer than 8
guests
+10% of total
Fuel / Market Adjustment For seasonal or market-
driven ingredient costs
May apply up to 5% as
neededPayment Terms
- A 50% non-refundable deposit is required to secure the event date and begin preparation.
- The remaining balance must be paid 48 hours prior to delivery or pickup.
- Accepted payment methods: Zelle | CashApp | Venmo.
- Pricing is subject to change based on menu selection, location, and service requirements.
Cancellation & Refund Policy
- Cancellations made 7 or more days prior to the event: Full refund of deposit.
- Cancellations made 48–72 hours prior: 50% refund of total amount paid.
- Cancellations made less than 48 hours prior: Non-refundable.
- Rescheduling is permitted at the discretion of 1816, based on availability.
Client Responsibilities
- Client must confirm delivery address and ensure an authorized person is present to
receive and inspect the order.
- Client assumes responsibility for proper storage, handling, and serving of food after
acceptance.
- For full-service events, client must provide access to the venue at least 1 hour prior to
service time for setup and preparation.
Liability
1816 Epic Legacy Enterprises™ assumes no liability for food quality or safety after delivery
and acceptance by the client. Client agrees to hold 1816 harmless against any damages or
claims resulting from improper storage or handling after transfer of possession.
Rental Equipment Policy & Fees
1816 provides rental equipment including chafing dishes, sternos, serving utensils, linens,
beverage dispensers, trays, and disposable tableware. All rental items remain the property
of 1816 Epic Legacy Enterprises™ and must be returned in clean, undamaged condition
within 24 hours of delivery or event conclusion.
A refundable $150 equipment deposit is required when rentals are included. The deposit
will be refunded upon inspection and confirmation that all items are returned in proper
condition. A flat $25 sanitation fee applies to all rental orders for post-event cleaning.
Any damaged, missing, or unreturned items will be billed at full replacement value.
Replacement costs range from $5 for disposables to $60 per premium item. If pickup from
the venue is required, a collection fee may be added.
Acknowledgment & Signature
By signing below, both parties agree to the terms of this catering agreement and
acknowledge receipt of the current 1816 Catering Experience™ Menu & Pricing Guide.
Client Name: ___________________________________________Signature: _____________________________________________
Date: ___________________
1816 Representative: _____________________________________
Signature: _____________________________________________
Date: ___________________
1816 Epic Legacy Enterprises™
Coaching & Speaking Agreement
Anchored in Proverbs 18:16 – 'Your gift will make room for you and bring you before great people.'
Services Provided
1816 will provide coaching or speaking services as outlined in the booking confirmation, including session/topic, length, and format.
Payment Terms
Speaking engagements require 50% deposit to confirm and remaining balance 7 days before event. Coaching packages must be paid in full or with agreed installment plan.
Cancellation & Refund Policy
Speaking: Cancellations within 30 days are non-refundable. Coaching: Refunds available before first session only.
Client Responsibilities
Client provides necessary event tech (mic, AV, projector). For coaching, client must attend scheduled sessions or forfeit if missed without 24-hour notice.
Intellectual Property
All coaching frameworks, course materials, and recorded sessions remain the intellectual property of 1816 Epic Legacy Enterprises™.
Acknowledgment & Signature
By signing below, both parties acknowledge agreement to the terms outlined above.
Client Name: ___________________________
Signature: _______________________________
Date: _________________________
1816 Representative: _____________________
Signature: _______________________________
Date: _________________________m